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Go to https://rooms.ucmerced.edu/ and click on the conference table icon under EMS Room Reservation System - Web Application (Non-Instructional Spaces) at top right. Accept cookies and sign in using your UC Merced credentials. We recommend using UC Merced VPN if you are not on campus (some UCM Facilities web pages will deny access if you are not on the UC Merced system) |
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You will see the option Faculty/Staff Meeting Rooms under My Reservation Templates, or click the CREATE A RESERVATION option in the left bar menu to see the same list. |
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Click on the “book now” button. |
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Select your date and time you would like to reserve the space. |
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You can also add Recurrence at this stage. |
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At the bottom left of screen you’ll see a search bar titled Room Name. Enter “Community Research Center” which will bring up the option 112 – Community Research Center (112 is the room number in the 1635 M St. location) |
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Click the room on the drop-down and a pop-up window will appear asking you to add number of attendees (this can be approximate) and Set Up (which defaults to “as-is”). |
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Click “Add Room”. This puts the room booking in your cart, but the room is not yet reserved! |
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Click “Next Step” and you’ll see a message “Your selected room(s) and date(s) do not allow for additional Services. Please adjust your selections or continue to the next step.” Click “Next Step” again. |
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Add a Reservation Name in the text box. You *must* provide a reservation name, or your room reservation will not go through. DO NOT use the name of any research participants when reserving the space. The EMS room reservation system is openly available to all UC Merced employees and students, so this would be a breach of your IRB protocol. Something short and descriptive is ideal, e.g. “Tobacco study” or “Bortfeld lab”. |
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Click the green Create Reservation button, and you’re all set. You should receive an email confirmation. |
